We recommend that authors read the following instructions carefully before submitting their manuscripts to CSP.
1. CSP accepts papers for the following sections:
1.1 – Perspectives: analysis of convergent themes, of short-term interest, and of importance for Population Health (maximum of 1.600 words);
1.2 – Debate: analysis of relevant themes in the field of Public Health, followed by critical comments made by guest authors invited by the Editors, and the response of the author of the main article (maximum of 6.000 words e 5 illustrations);
1.3 – Thematic Section: section destined to the publication of 3 to 4 articles or a little debate about a common theme that is relevant for Collective Health. Those interested in submitting papers for this Section should consult the Editors;
1.4 – Review: critical review of the literature on themes related to Public Health, maximum of 8,000 words and 5 illustrations. Every systematic review should have its protocol published or registered in a registry of systematic reviews, such as PROSPERO (http://www.crd.york.ac.uk/prospero/); systematic reviews should be submitted in English (read more – LINK 3);
1.5 – Essay: original text where an argument on a well-circumscribed theme is developed and it may have up to 8.000 words (read more – LINK 4);
1.6 – Methodological Issues (LINK 5): articles focused on the discussion, comparison or assessment of important methodological aspect for the field, whether about study design, data analysis or qualitative methods (maximum of 6.000 words and 5 illustrations); articles about epidemiologic measurement tools should be submitted to this Section, preferably in accordance with the rules for Brief Communication (maximum of 1.700 words and 3 illustrations);
1.7 – Article: resulting from research of empirical nature (maximum of 6.000 words and 5 illustrations). Among the different types of empirical studies, we present two examples: article on etiological research in epidemiology (LINK 1), and article using qualitative methodology (LINK 2);
1.8 – Brief Communication: reporting preliminary research results, or results from original studies that can be presented abridged (maximum of 1.700 words and 3 illustrations);
1.9 – Letters: criticism of article published in a previous issue of CSP (maximum of 700 words);
1.10 – Book Reviews: critical review of books related to the field of the CSP, published in the past two years (maximum of 1.200 words).
2. Presentation of manuscripts
2.1 CSP only considers publishing original, previously unpublished manuscripts that are not being reviewed simultaneously for publication by any other journal. Authors must state these conditions in the submission process. In case previous publication or simultaneous submission to another journal is identified, the article will be rejected. Duplicate submission of a scientific manuscript constitutes a serious breach of ethics by the author(s).
2.2 Submissions are accepted in Portuguese, Spanish, or English.
2.3 Footnotes, endnotes, and attachments will not be accepted.
2.4 The word count includes only the body of the text and references (see item 12.13).
2.5 All authors of articles accepted for publication will automatically be included in the journal's database of consultants, and the authors agree to participate as peer reviewers of articles submitted on the same theme as their own.
3. Publication of clinical trials
3.1 Manuscripts presenting partial or complete results of clinical trials must include the number and name of the agency or organization where the clinical trial is registered.
3.2 This requirement complies with recommendations by BIREME/PAHO/WHO on the Registration of Clinical Trials to be published based on the guidelines of the World Health Organization (WHO), the International Committee of Medical Journal Editors (ICMJE), and the ICTPR Workshop.
3.3 Agencies and organizations that register clinical trials according to ICMJE criteria include:
4. Funding sources
4.1 Authors must disclose all sources of institutional or private funding or support for conducting the study.
4.2 Suppliers of free or discount materials or equipment should be disclosed as funding sources, including the origin (city, state, and country).
4.3 If the study has been performed without institutional and/or private funding, the authors should state that the research did not receive any funding.
5. Conflicts of interests
5.1 Authors must disclose any potential conflicts of interest, including political and/or financial interests associated with patents or property and manufacturer's supply of materials and/or inputs and equipment used in the study.
6.1 The various authors' individual contributions to the elaboration of the article should be specified.
6.2 We emphasize that the authorship criteria should be based on the uniform requirements of the ICMJE, which establish the following: recognition of authorship should be based on substantial contributions to the following: 1. conception and design, acquisition of data, or analysis and interpretation of data; 2. drafting the article or revising it critically for important intellectual content; 3. final approval of the version to be published; 4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Authors should meet all four conditions.
7.1 Potential acknowledgments include institutions that in some way allowed or facilitated the research and/or persons that collaborated with the study but fail to meet the authorship criteria.
8.1 References should be numbered consecutively in the order in which they first appear in the text. They should be identified by superscript Arabic numerals (e.g.: Silva 1). Cited references should be listed at the end of article, in numerical order, following the Uniform Requirements for Manuscripts Submitted to Biomedical Journals [https://www.nlm.nih.gov/bsd/uniform_requirements.html]. References as footnotes or endnotes will not be accepted. References cited only in tables and figures should be numbered starting after the last reference cited in the text.
8.2 All references should be presented in correct and complete form. The veracity of the information contained in the list of references is the responsibility of the author(s).
8.3 If using a references management software (EndNote, for example), the authors should convert the references to text.
9.1 The manuscript should comply with the rules of zoological and botanical nomenclature, as well as with the abbreviations and conventions adopted in the specialized fields.
10. Ethics in research involving human subjects
10.1 The publication of articles with results of research involving human subjects is conditioned on compliance with the ethical principles contained in the Helsinki Declaration (1964, revised in 1975, 1983, 1989, 1996, and 2000), of the World Medical Association.
10.2 In addition, the research must comply with the specific legislation (when existing) of the country in which the research was performed.
10.3 Articles that present the results of research involving human subjects must contain a clear statement of this compliance (this statement should be the last paragraph of the manuscript's Methodology section).
10.4 After the manuscript is accepted for publication, all the authors must sign a specific form, to be provided by the Editorial Secretariat of CSP, stating their full compliance with the ethical principles and specific legislations.
10.5 The Editorial Board of CSP reserves the right to request additional information on the ethical principles adopted in the research.
11. On-line submission process
11.1 Articles should be submitted electronically through the System for Article Review and Management (SAGAS), available at: http://cadernos.ensp.fiocruz.br/csp/index.php.
11.2 No other forms of submission will be accepted. The following are complete instructions for submission. In case of doubt, kindly contact the SAGAS support system at the following e-mail: firstname.lastname@example.org.
11.3 The author should begin by entering SAGAS. Next, key in the user name and password to go to the restricted article management area. New users of SAGAS should register through the “Register” link on the homepage. In case you have forgotten your password, request that it be sent automatically as follows: “Forget your password? Click here”.
11.4 For new users of SAGAS. After clicking on “Register”, you will be directed to the SAGAS registry. Key in your name, address, e-mail, telephone, and institution.
12. Sending the article
12.1 On-line submission is done in the restricted article management area. The author should access “Author Central” and select the link “Submit a new article”.
12.2 The first stage in the submission process consists of checking the CSP Instructions to Authors.
The manuscript will only be considered by the CSP Editorial Secretariat if it meets all the uniform requirements for publication.
12.3 During the second stage, all data referring to the article will be keyed in: title, short title, field, key words, disclosure of funding and conflicts of interest, abstracts, and acknowledgments when necessary. If they wish, authors may suggest potential peer reviewers (name, e-mail, and institution) whom they consider capable of reviewing the manuscript.
12.4 The full title (in the article’s original language) must be concise and informative, with a maximum of 150 characters, including spaces
12.5 The short title (in the original language) may contain a maximum of 70 characters with spaces.
12.6 The key words (minimum of 3, maximum of 5, in the article's original language) should appear in the Biblioteca Virtual em Saúde/Virtual Health Library (BVS).
12.7 Abstract. With the exception of contributions submitted to the Book Review, Letters, or Perspectives sections, all articles submissions should include the abstract in the article's original language, which may contain a maximum of 1,700 characters with spaces. In order to expand the reach of published articles, CSP publishes the abstracts in Portuguese, English, and Spanish. In order to ensure quality standards in the work, we offer free translation of the abstract into the languages for publication.
12.8 Acknowledgements. The acknowledgements of institutions and/or individuals may contain a maximum of 500 characters with spaces.
12.9 The third stage includes the full name(s) of the article's author(s) and respective institutions(s), with the complete address, telephone, and e-mail, as well as a specification of each author's contribution. The author that registers the article will automatically be included as an author. The order of the authors' names should be the same as in the publication.
12.10 The fourth stage is the file transfer with the body of the text and references.
12.11 The file containing the manuscript text should be formatted in DOC (Microsoft Word), RTF (Rich Text Format), or ODT (Open Document Text), and may not exceed 1 MB.
12.12 The text should be formatted with 1.5cm spacing, font Times New Roman, size 12.
12.13 The text file should contain only the body of the article and the bibliographic references. The following items should be inserted in separate fields during the submission process: abstracts; name(s) of the author(s), plus institutional affiliation or any other information that identifies the author(s); acknowledgments and contributions; illustrations (photographs, flowcharts, maps, graphs, and tables).
12.14 The fifth stage includes transferring the files with the article's illustrations (photographs, flowcharts, maps, graphs, and tables), when necessary. Each illustration should be sent in a separate file, clicking on "Transfer"
12.15 Illustrations. Illustrations should be kept to a minimum, as specified in item 1 (photographs, flowcharts, maps, graphs, and tables).
12.16 Authors will cover the costs of illustrations that exceeds this limit.
12.17 Authors should obtain written authorization from any respective copyright holders to reproduce previously published illustrations.
12.18 Tables. Tables may be up to 17cm wide, considering a size 9 font. They must be submitted in text file: DOC (Microsoft Word), RTF (Rich Text Format), or ODT (Open Document Text). Tables must be numbered (Arabic numerals) in the order in which they appear in the text and must be cited in the body of the manuscript. Data in the tables must be inserted in separate cells and divided into rows and columns.
12.19 Figures. The following types of figures will be allowed by CSP: Maps, Graphs, Satellite Images, Photographs, Flow Diagrams, and Flowcharts.
12.20 Maps should be submitted in vector format, and the following types of files are allowed: WMF (Windows MetaFile), EPS (Encapsuled PostScript), or SVG (Scalable Vectorial Graphics). Note: maps originally generated in raster or image format and later exported to vector format will not be accepted.
12.21 Graphs should be submitted in vector format and will be allowed in the following types of files: XLS (Microsoft Excel), ODS (Open Document Spreadsheet), WMF (Windows MetaFile), EPS (Encapsuled PostScript), or SVG (Scalable Vectorial Graphics).
12.22 Satellite images and photographs must be submitted in either TIFF (Tagged Image File Format) or BMP (Bitmap). Minimum resolution must be 300dpi (dots per inch), and minimum width 17.5cm. Maximum file size is 10Mb.
12.23 Flow diagrams and flowcharts should be submitted in text file or in vector format and will be allowed in the following types of files: DOC (Microsoft Word), RTF (Rich Text Format), ODT (Open Document Text), WMF (Windows MetaFile), EPS (Encapsuled PostScript), or SVG (Scalable Vectorial Graphics).
12.24 Figures must be numbered (Arabic numerals) in the order in which they appear in the text and must be cited in the body.
12.25 Titles and legends of figures should be presented in a text file separate from the figure files.
12.26 Vector format. A vector drawing is generated based on geometric descriptions of shapes and normally consists of curves, ellipses, polygons, text, and other elements, i.e., using mathematical vectors for its description.
12.27 Completion of Submission. Upon completing the entire file transfer process, click on "Complete Submission"
12.28 Confirmation of Submission. After completing the submission, the author will receive an e-mail message confirming receipt of the article by CSP. In case you do not receive the e-mail confirmation within 24 hours, contact the CSP Editorial Secretariat by e-mail: email@example.com.
13. Monitoring the article review process
13.1 Authors can monitor the article's editorial flow through the SAGAS system. Decisions on the article will be communicated by e-mail and made available in the SAGAS system.
14. Sending new versions of articles
14.1 New versions of the article may be submitted by using the restricted article management area (http://cadernos.ensp.fiocruz.br/csp/index.php) in the SAGAS system, accessing the article and clicking on the “Submit New Version”.
15. Digital Proof
15.1 The digital proof is accessed by the corresponding author(s) via the system [http://cadernos.ensp.fiocruz.br/publicar/br/acesso/login]. Viewing the article’s proof requires Adobe Reader or a similar program. Adobe Reader can be downloaded free of cost from: http://www.adobe.com/products/acrobat/readstep2.html.
15.2 – To access the digital proof and declarations, the corresponding author(s) must access the system’s link, http://cadernos.ensp.fiocruz.br/publicar/br/acesso/login, using the login and password previously registered on the CSP website. The files will be available using the “Documents” tab, following the step-by-step procedure:
15.2.1 – On the “Documents” tab, download the PDF file with the text and declarations: Approval of Digital Proof, Copyright Transfer (Scientific Publication), and Terms and Conditions;
15.2.2 – Forward the digital proof and Copyright Transfer (Scientific Publication) to each of the authors;
15.2.3 – Each author must verify the digital proof and sign the Copyright Transfer (Scientific Publication);
15.2.4 – The declarations signed by the authors must be scanned and forwarded by the corresponding author via the system, on the “Authors” tab. The documents must be uploaded on the spaces for each respective author;
15.2.5 –Important information for sending corrections to the proof:
126.96.36.199 – The digital proof will have numbered lines to facilitate the location of possible corrections;
188.8.131.52 – Corrections made directly to the PDF file will not be accepted;
184.108.40.206 – Corrections must be listed on the “Chats” tab, specifying the line numbers and the respective corrections.
15.3 – The Declarations signed by the authors and the corrections must be sent within 72 hours via the system (http://cadernos.ensp.fiocruz.br/publicar/br/acesso/login).